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Privacy Policy

You have legitimate concerns about privacy and therefore we expressly describe all processing of personal data done by us. We want you to understand what limited information we collect and what may happen to that information when you use any of HotBot VPN services.This document (hereinafter, the “Privacy Policy”) explains the privacy rules applicable to all information collected or submitted when you access, install or use HotBot VPN services.Our top priority is customer data security. We process only minimal user data – only as much as is absolutely necessary to maintain our services.All definitions and terms used in this Privacy Policy are defined in our Terms of Service.By visiting the HotBot VPN website, by submitting your personal data to HotBot VPN, also by accessing, installing and/or using HotBot VPN services you confirm that you have read this Privacy Policy and that you enter into a legally binding relationship with HotBot Limited, a Republic of Seychelles Corporation (hereinafter, “HotBot VPN”, “we” or “us”). As well, you agree to be bound by this Privacy Policy. If you disagree with the rules of this Privacy Policy, please do not use HotBot VPN services.If you have any questions about this Privacy Policy or your privacy, please contact us by email at help@hotbot.com.

Processing of your data

HotBot VPN processes user data only to a very limited scope – only as much as it is absolutely required for provision of HotBot VPN services, processing of payments for HotBot VPN services, and functioning of the HotBot VPN website and mobile applications.Personal data is processed by HotBot VPN automatically and manually. Unless expressly noted otherwise, HotBot VPN or a designated subsidiary in your country shall act as the responsible personal data controller for any data processed. HotBot VPN uses third-party data processors only for processing of payment data, emailing services and basic website and app analytics.HotBot VPN guarantees a strict no-logs policy for HotBot VPN services, meaning that activities conducted using HotBot VPN services are provided by automated technical processes, are not monitored, recorded, logged, stored or passed to any third-party. We do not store connection time stamps, session information, used bandwidth, traffic logs, IP addresses, or other data. From the moment a HotBot VPN user turns on the HotBot VPN software, their internet data becomes encrypted. Any online traffic coming from a user’s device is no longer visible to ISPs, third-party snoopers, or cyber criminals. Further, HotBot VPN has a strict no-logs policy when it comes to viewing and monitoring user activity online.Anyone may browse our website, and install HotBot VPN applications (mobile or otherwise) without signing up for HotBot VPN services. However, the functionality of HotBot VPN services will be limited or absent. If you want to engage full functionality of HotBot VPN services, you need to create a user account and provide basic personal data indicated below.If you choose to create a user account, you must provide the following basic information:

Email address.

We ask for your email address as part of your registration. That ensures that we can communicate with you when we have any announcements to make, service updates to advise, or errors to report. A valid email address is also needed to retrieve lost passwords and to establish a VPN connection.

Payment data.

In addition to the conventional payment methods,such as credit card, our payment processing partners process basic billing information for payment processing and refund requests.You must maintain this information is current, truthful, complete, and accurate. You warrant that you are authorized to provide such information. You authorize us to verify your information at any time. If it is found to be untrue, inaccurate, not current, or incomplete, we retain the right, in our sole discretion, to suspend or terminate your user account and your access to HotBot VPN services.In order to maintain the VPN service, HotBot VPN also processes limited technical information, which sometimes may be considered personal data. This information is used for improving the functionality and usability of our website and HotBot VPN services.If you decide not to provide this limited information, we may not be able to provide you with the full scope of HotBot VPN services. Said information may also include:

Server load information.

We monitor all server performance in order to recommend the most suitable servers to our customers.

Customer service information.

HotBot.com stores inquiries and communications with users through the Contact Us and Community Area pages.

Cookies

HotBot.com uses a few types of cookies to improve the user experience on the website, such as:

  • Google Analytics for statistical assessment and website performance improvement;
  • Affiliate cookies to identify the customers referred to the site by our partners, so that we can grant the referrers with commissions;
  • Cookies for personalizing the content of the site for users, such as setting the default language. You can set up warnings for every time the site places a cookie in your browser, or you can choose to disable all cookies. You can do both through your browser settings. Since each browser has a different procedure for managing cookies, look at your browser’s Help Menu to learn the correct way to do it. Alternatively, you can disable all cookies by visiting the Network Advertising Initiative Opt Out page or by using the Google Analytics Opt Out Browser add-on. Please note that choosing to disable cookies may negatively affect some of the features that make your site experience more efficient.

Personal data of underage persons

Persons younger than 18 shall not use HotBot VPN services and provide any personal data to us without the supervision of parents or guardians. Based on the above, it is presumed that any person using HotBot VPN services and supplying personal data to us is at least 18 years of age. If a person younger than 18 years of age or a person supplying wrongful data become known to HotBot VPN, such person and all their data may be immediately and without any notice withdrawn by suspending their access to HotBot VPN services.

Grounds for data processing

Your personal data is processed for the purpose of providing you the best HotBot VPN service under the legal basis of performance of the contract between you and HotBot VPN, as provided in our Terms of Service.HotBot VPN may process your personal data (email address) for direct marketing purposes in the following cases: when we obtain your consent to such processing (the legal basis for processing, in this case, is your consent) or when applicable law permits us to contact you without a separate consent (under the legal basis of a legitimate interest).

Your personal data protection rights

You may request us to inform you about the personal data that we have collected about you, to request any changes or correction of inaccurate information, to object to certain processing of personal data (e.g. for marketing purposes), to provide you with a copy of your personal data in a structured, commonly used and machine-readable format, to transmit (if technically feasible) your personal data to another controller, or to erase your personal data. You also may request to restrict the processing of your personal data (if required by a law in your jurisdiction such as the General Data Protection Regulation (the “GDPR”)). In cases where your personal data is processed on a separate consent basis, you have the right at any time to withdraw your consent to the processing of your personal data by contacting help@hotbot.com.If you disagree with your data processing by HotBot VPN, you are free not to use the HotBot VPN Ssrvice, and to discontinue using it at any time. You may request us to discontinue processing of your personal data, in which case your data will be processed only as much as it is necessary to effect the discontinuation of your use of HotBot VPN services (e.g., final settlement, or deleting all personal data based on your email address), or finalizing HotBot VPN’s legal relationship with you (e.g. accounting, invoicing, processing refunds).Due to technical reasons (such as backup copies of the databases) your personal data may be finally deleted only within 60 days or longer if it is mandated by statutory requirements.If you wish to use HotBot VPN services again, you will have to accept and agree to this Privacy Policy a new.

Term for storing personal data

HotBot VPN stores limited personal data for the whole period during whichHotBot VPN services are used and for no longer than necessary and in no case more than 2 years after last use of the app and/or the services.You may contact help@hotbot.com at any time and request that you be provided with a detailed list of the personal data that has been collected for you. If requests to see said personal data are made by more than once per three month period and the minimum amount as required under the GDPR or other statute, then we can refuse or charge you a reasonable fee for compliance. In complying with the foregoing, we may request proof of your identity. We will take no longer than 30 days, the maximum amount of time allowed under the GDPR to provide this data to you.We never collect any biometric data (as defined in the GDPR), under any circumstances.

Other Terms

If the data is processed by a designated subsidiary, agent, or supplier in your country, then the domestic law of your country may be applicable at our discretion. HotBot VPN would like to remind you that you are responsible for the security of your data. We ask you to be careful when using and storing personal data containing files on your devices, as well as when using the devices themselves. Please ensure that nobody accesses and uses your devices without your consent.You shall be extra careful to not disclose your personal information to unrelated third-parties, since such information may be used in different ways and against your interests, including activities such as fraud, invasion of privacy, identity theft, etc.In order to ensure security of personal data, HotBot VPN employs various administrative, technical and physical security measures. However, it is your responsibility to exercise caution and reason when using HotBot VPN services. You will be personally responsible if such action violates any third-party’s privacy or any other rights, or any applicable law. Under no circumstances will HotBot VPN be liable for the consequences of your unlawful activities, your willful and negligent activities violating applicable laws or third-party rights, as well as any circumstances, which may not have been reasonably controlled or foreseen.This Privacy Policy may be modified and updated at any time, at our sole discretion, for any or no reason, and without liability, as indicated below. The date of the most current wording of the Privacy Policy is indicated at the top of the text. We ask all users to ensure that they are familiar with the most current wording of the Privacy Policy. The amendment of the Privacy Policy may be communicated to you by sending an email and/or by publishing the updated Privacy Policy on the HotBot VPN website. Please consider reviewing the Privacy Policy each time you use HotBot VPN services. Updates of the Privacy Policy come into force as of the moment when they are published.You may not assign or transfer your rights or obligations under this Privacy Policy to any third-party.Please contact us by email at help@hotbot.com if you have any questions about our Privacy Policy or you want to enforce any of your rights related to your privacy.

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